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User Policies download pdf file, 51 kB

October 1, 2011 (updated February 1, 2015)

These user policies are subject to revision and updates. Consult the website http://nmr900.ca for the most recent version. Please forward your comments and suggestions to the Facility Manager or to the Members of the Steering Committee.

1. Mandate of the Facility

The National Ultrahigh-Field NMR Facility for Solids is a national scientific user facility funded by the Canada Foundation for Innovation (CFI), the Natural Sciences and Engineering Research Council of Canada (NSERC), the National Research Council of Canada (NRC), the Ontario Innovation Trust, Recherche Québec and Bruker BioSpin and managed by the University of Ottawa. The initial application to CFI was supported by more than forty Canadian scientists. The Facility has been created to provide Canadian researchers access to a state-of-the-art 900 MHz NMR spectrometer for solids. The Facility is intended exclusively to support research projects of the NMR research community and their academic and industrial collaborators.

2. Management of the Facility

The management structure of the Facility consists of an International Advisory Board, a Steering Committee, and a Manager.

The International Advisory Board consists of three members, recognized experts of the international NMR community. The members are appointed jointly by the President of NRC and the Vice-President, Research, of the University of Ottawa. The term of membership is 3 years. The Advisory Board meets once a year. It reviews the Annual Report of the operations of the Facility, and provides comments, suggestions and recommendations on the efficiency of the operations, on the basis of the evaluation of the report. The mandate consists also of informing the Steering Committee of new opportunities for synergy among the users, and with external partners in different sectors. The Board appoints users to serve as members of the Steering Committee.

The Steering Committee is responsible for the operational planning. As a general responsibility, the Steering Committee maintains the state-of-the-art nature of the Facility, and takes actions to implement the necessary improvements. Its mandate consists also of establishing the criteria for access to the facility and for priority of scheduling, in managing the budget for minor upgrades, and in improving the general operations of the Facility. The Steering Committee reviews regularly the structure of user fees, oversees the budget of the Facility, and submits the Annual Report of the Facility to the Advisory Board.

The Manager is responsible for the day-to-day operations. The manager is the liaison between the users, the technical staff and the Steering Committee. The manager is also the liaison with the NRC staff providing technical assistance. The manager prepares an Annual Report of the Facility for review by the Steering Committee before review by the Board.

International Advisory Board: T. Cross (U.S.A.), A. Kentgens (the Netherlands), M. Pruski (U.S.A.)

Steering Committee: M. Auger (Université Laval), D. Bryce (University of Ottawa) (chair), J. Ripmeester (NRC-SIMS), R. Wasylishen (University of Alberta), G. Wu (Queen's University)

Operations: V. Terskikh (manager, University of Ottawa)

3. Application guidelines

All Canadian academic, government and industrial researchers are eligible to apply for time on the 900 MHz NMR spectrometer. Non-Canadian researchers are also welcome, although the priority will be given to Canadian-funded projects. We emphasize that the Facility is for solids only. There are several other national NMR centers and facilities available for high-field liquid-state NMR projects.

To apply for time on the 900 MHz NMR spectrometer, interested researchers are required to submit a brief research proposal as outlined in the application form below (Appendix A). A research proposal for the 900 should be a specific concise project and not a research program of the applicant's research team, i.e. the title and description of the project should reflect a particular research problem to be solved on the 900 MHz NMR instrument.

All proposals will be reviewed and prioritized by the members of the Steering Committee on the merit of scientific goals and scientific quality, necessity for the ultrahigh magnetic field and qualifications/ experience of the applicant. Please submit your complete application electronically as a single PDF file to the Facility Manager. At the moment there are no deadlines for applications.

Approved research projects are valid for a one-year term from the moment of application. During this period users are eligible to request instrument time on the 900 as often as deemed necessary for successful completion of a project. It is possible to renew the project for an additional year. All renewals, however, are subject to approval by the Steering Committee.

The instrument time is assigned by the Facility Manager. Every effort will be made to accommodate the access needs of all users in a timely manner. However, when requests exceed the instrument time available the highest priority will be given to Canadian researchers.

A regularly updated instrument schedule is posted on the official website of the Facility. All applicants should check this schedule for time availability or to contact the Facility Manager before submission for the latest information.

All those intending to work on the spectrometer independently should have at least two to three years of first-hand experience on modern NMR spectrometers. The Manager of the Facility reserves the right to deny unsupervised access to the spectrometer to inexperienced users. Hands-on training is available for students and users with little experience. Upon request and subject to further approval by the Steering Committee, the highly-trained Facility staff is available to perform experiments on behalf of the clients at an additional charge.

4. Facility use agreement

Prior to accessing the Facility all users must sign the Facility Use Agreement.

5. User fees

Ongoing operations of the Facility are user-funded. the Facility Steering Committee has approved the following user fees effective February 1, 2015:

Canadian academic users
(non-member Universities)
and Canadian Government

$750/day or $35/hr
non-Canadian academic users $1500/day or $70/hr ($CA)
Industry $3000/day or $150/hr
Technical assistance/operator
(where applicable)
$100/hr
The user fees cover use of the Facility, including magnet, console, probes and MAS rotors, and technical assistance for academic users.

We require at least two weeks' notice of cancellation of your reservation. Eligibility for cancellation or rescheduling with less than two weeks' notice is at the sole discretion of the Manager of the Facility.

We reserve the right to cancel any reservation in full or in part in case of force majeure or other circumstances beyond our control, for example the instrument shutdown for emergency maintenance/repair.

6. Progress reports

Progress of each research project is regularly reviewed by the Steering Committee to ensure that the 900 instrument time is allocated appropriately. Adequate reporting is also important in securing continuing financial support of facility operations by funding agencies. Cooperation of our users in this matter is therefore appreciated.

Brief progress reports should be submitted to the Facility manager either upon request by the Steering Committee, or at the end of the one-year term of the project. Such reports are mandatory for any project renewals. Each report should illustrate for non-NMR specialists major project findings and should normally not exceed one page (text and figures). Selected progress reports will be included in the Annual Report prepared by the Facility. Users should also regularly forward to the Facility Manager any publications featuring project results as soon as such publications become available.

7. Acknowledgements

Use of the Facility should be acknowledged as following:

"Access to the 21.1 T NMR spectrometer was provided by the National Ultrahigh-Field NMR Facility for Solids (Ottawa, Canada), a national research facility funded by a consortium of Canadian Universities, supported by the National Research Council Canada and Bruker BioSpin, and managed by the University of Ottawa (http://nmr900.ca)."

In rare and exceptional circumstances, when the space is limited, for example in abstracts and communications, this full acknowledgement can be abbreviated as:

"Access to the 21.1 T NMR spectrometer was provided by the National Ultrahigh-Field NMR Facility for Solids (http://nmr900.ca)."

Appendix A

National Ultrahigh-Field NMR Facility for Solids

Application form

Project Title

Supported by (list financial support from all sources, e.g. Federal or Provincial government agencies, private foundations, industrial or other commercial organizations)

Name of the applicant (normally PI)

Organization

Contact information

Immediate user (if not the applicant, name, title, contact information)

Requested visit dates

Requested equipment, materials and supplies

Requested technical assistance (if necessary)

Research Proposal (one-two pages)

Describe briefly research to be conducted, scientific goals, proposed time frame for the whole project. The proposal should include results obtained at lower magnetic fields and clearly demonstrate why the ultrahighfield NMR instrument is requested. Please include a list of the most important publications relevant to the proposed research, either written by the applicant or publications by other researchers.

Brief curriculum vitae of the applicant (normally PI, one page)

Normally, the person applying for the instrument time should hold an ongoing Faculty (including Adjunct) or Staff position at an accredited University or College, or hold a senior research position with a company.

Brief curriculum vitae of the immediate user (if not PI, one page)

CV should demonstrate sufficient first-hand experience of the applicant, or a person intended to work on the spectrometer on behalf of the applicant, in solid-state NMR, ability to perform complex experiments on modern NMR spectrometers independently or with minimal technical assistance.